Planning a successful corporate event involves more than just setting a date and sending out invitations. From logistics to aesthetics, every element matters. Whether you’re hosting a product launch, team-building retreat, networking mixer, or holiday celebration, ensuring you have the right rentals can make or break the experience. At Big Easy Events, we specialize in turning your ideas into memorable, polished affairs. Here’s everything you need to rent for your next corporate event to make it seamless, stylish, and stress-free.
Choose the Right Venue
First and foremost, secure the right location. The venue sets the tone, influences guest experience, and affects the overall flow of your event. If you’re aiming for a professional yet local feel, consider an event space rental in New Orleans that offers flexible floor plans, reliable amenities, and a setting that aligns with your brand identity. Whether you’re looking for modern interiors, scenic outdoor options, or historical charm, Big Easy Events can guide you through the best event venues in New Orleans for your specific needs.
Essential Furniture Rentals
Once your venue is booked, it’s time to think about furniture. Corporate events need more than just tables and chairs—they require arrangements that support collaboration, comfort, and professionalism. Conference-style seating, high-top cocktail tables, lounge setups, and custom-branded backdrops are all worth considering. With party rentals in New Orleans la, you can customize your layout to match your event goals, whether you’re hosting a sit-down dinner or an open networking space.
Don’t forget the little touches like linens, skirting, and centerpieces. These elevate the visual impact and show your guests that attention has been paid to every detail.
Audio-Visual and Tech Equipment
Modern corporate events rely heavily on technology. Whether it’s a keynote presentation, live streaming for remote attendees, or background music to keep the energy up, AV equipment is a must. Rent high-quality projectors, LED screens, microphones, podiums, and sound systems to ensure your message is clear and your content is engaging.
If your event involves workshops or breakout sessions, consider renting additional screens or PA systems for smaller rooms. Reliable tech equals a smoother event and fewer headaches.
Tents and Weather-Proofing Options
Outdoor events are a popular choice, especially in a city as scenic as New Orleans. But weather can be unpredictable. That’s why tent rentals are a smart move. With options for open-air canopies, fully enclosed structures, and even temperature control features like fans or heaters, you can keep your guests comfortable no matter the forecast.
Tent rentals also give you the flexibility to set up virtually anywhere—be it a company courtyard, local park, or waterfront space—making them a smart choice for customized corporate gatherings.
Catering Equipment and Bars
No event is complete without great food and beverages. If you’re hiring a caterer or planning a self-serve setup, you’ll need essential food service rentals such as buffet tables, serving trays, chafing dishes, and beverage dispensers.
Planning to include cocktails or a branded drink menu? Portable bar rentals and barback storage can bring that professional touch to your beverage service. Partnering with a party rentals provider ensures all your food and drink service needs are covered, down to the last ice bucket.
Lighting and Décor
Lighting can dramatically transform the feel of your venue. From elegant uplighting to colored LED accents that match your brand palette, the right lighting sets the mood and enhances your event’s visuals. Don’t overlook the impact of decorative elements like branded signage, step-and-repeat backdrops, floral arrangements, and customized centerpieces.
All of these components work together to reinforce your company’s image and create a cohesive, polished look. With help from experts in event space rental in New Orleans, your décor can reflect your brand in every detail.
Lounge and Breakout Areas
If your event includes multiple sessions or extended periods of engagement, provide a place for attendees to unwind. Lounge areas with sofas, soft chairs, coffee tables, and charging stations offer your guests a more relaxed, comfortable setting. These breakout zones also encourage networking, casual conversation, and informal collaboration—ideal for team-building or brainstorming sessions.
Restroom Trailers and Sanitation
For outdoor or large-scale events, restroom trailers and sanitation stations are essential. Don’t assume the venue will provide enough restrooms or that they’ll meet your guests’ expectations. High-end portable restroom trailers come with features like running water, climate control, and upscale interiors—ideal for maintaining comfort and professionalism.
Final Touches That Make a Big Impact
Think about the full guest experience. Rent coat racks or storage solutions for winter events. Provide valet stations or signage for easy navigation. Add crowd control stanchions, branded entrance rugs, or welcome kiosks for a seamless, professional entry.
Every piece you rent should serve a purpose: comfort, functionality, or brand enhancement.
Plan Your Event with Big Easy Events
From event venues in New Orleans to every table, tent, or tech tool in between, Big Easy Events is your partner in creating professional, memorable corporate experiences. Our team takes the guesswork out of planning and ensures every detail is handled with care.
Looking to host a standout corporate event in New Orleans? Contact Big Easy Events today and let us help you with the best in event rentals, venues, and planning support.